CTRL + Option + Space Start Read Aloud. Option + Space Play or pause. Option + up arrow Skip to start of previous paragraph. Option + down arrow Skip forward to start of next paragraph. Voice Selection. The voice selection is according to the language setting of the Word paragraph. The voices themselves come from the Mac OS. View formatting symbols and layout guides in Pages on Mac. Formatting symbols (called invisibles) like the ones shown below are added every time you press the Space bar, Tab, or Return, and when you add a column break, page break, or section break.By default, you can’t see them, but you can turn them on to see where formatting changes have been applied. Whenever you press the Tab key in Microsoft Word, the cursor moves half an inch to the left. That is because the default tabs are set for half an inch. For more advanced tab settings, you can use the Paragraph dialog box to create custom tab stops. First, in the Paragraph dialog box, click on the Tabs button. A Tabs dialog box will appear.
When we see two lines of words in an MS Word document, we don’t get to see what is separating them. There are severl characters that act as line break. There are several names; line break, new line, carriage return, paragraph break etc.
Today, while doing a bit of data processing, I was required to remove all the line breaks (carriage return) in an MS-Word document and replace line breaks with a comma. I was processing a long list of email addresses with one email address per line. And I wanted this list to become a comma separated list (CSV); so as to use it somewhere else.
In MS-Word, paragraph break is represented by invisible character (¶) which looks like a horizontally flipped P letter. You can toggle the visibility of this character by clicking a button given on the Home tab in MS Word. The button bears the same ¶ symbol. You should click this button to be able to see what exactly is separating the lines.
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If lines are breaking because of paragraph break then ¶ will appear at the end of the lines. If lines are breaking due to line break (carriage return), a left-angled arrow symbol will appear at the end. Let’s first see how to deal with paragraph break:
- Open the Word document that you want to work on
- Press CTRL + H to bring up the Find and Replace box
- In the “Find what” box type ^p [this upward arrow character is called caret and is usually available on a number key]
- In “Replace with” box type a comma
- Click on Replace All button.
Thus all the paragraph breaks in you document will get replaced by a comma. You can use whatever character(s) you like in “Replace with” box. For example, if you want to replace every paragraph break with two paragraph breaks –then you should type ^p^p in “Replace with” box.
Where To Find Paragraph Options In Word For Macbook Pro
If you simply want to remove paragraph breaks; just leave the “Replace with” box blank. And you’ll get a monolithic chunk of text!
READ ALSO: How to find ant replace formatting
How to Remove / Replace Line Break, Carriage Return (Enter key)
Follow the same process as given above. Instead of finding paragraph sign (^p), now you should look for line break or carriage return sign (represented by ^l). Therefore, type ^l in “Find what” box and replace it something else (or with nothing).
NOTE: This article is part of my MS Word Guide. This guide solves your day to day MS Word problems. Easily!
Where To Find Paragraph Options In Word For Macro
So, this is how you can replace line breaks, paragraph breaks and carriage returns in MS Word document. Please le t me know if you have any questions about this topic. I will be glad to try and assist you. Thank you for using TechWelkin.